1. CALL TO ORDER

President Hagit Limor called the meeting to order at 11:43  a.m.

2) APPROVAL OF MINUTES FROM 5/21/07 MEETING
-Emil moves. Felix seconds. Passes.

3)   OLD BUSINESS

I.  Report on regional's requested documentation
-Hagit has met with Alex to help compile requested documentation. They are meeting with the regional director to go over the documents this Thursday.
-What she has found is there are many receipts with no accounting.
-Hagit said the bank card has been done away with and the only way to access chapter money is through the check book. The chapter is moving to a policy that would require two signatures on every check.
-The board discussed a policy that involved giving a written two-or-so-line explanation with each receipt in order to get reimbursement. The explanation would include who was in attendance or what business was addressed. In these minutes if you don't want to get specific you could just say "moving to a policy to address this issue."
-Hagit requested that Alex report by the July meeting what other chapters are doing to keep their check books secure and that he have crafted a written policy that the board can consider and vote on.
- As a first step Felix moved that we have a written policy that the board will not pay for any meals for board members, with the exception of out-of-town conventions and conferences, unless there is prior approval of the board. Seconded by Josh. Motion carries.

II. Update on contest - Jeannine
-We have received 275 entries and $2,895 in entry fees. There is $395 in entrance fees still outstanding. 
-Hagit expressed desire to redirect the contest in future. She said the board should announce the contest in January, make the deadline in March and announce winners at beginning of summer.
-The board also discussed how winners should be announced at the banquet in an effort to streamline the time it takes.  

III. Update on Banquet -
- Josh moved to install Amanda as formal Banquet chair. Felix seconds. Motion carries.
-The board authorized Amanda to sign a contract contract with the Phoenix for Sept. 28, 2007 for the archway room.
-Felix requested that Amanda get specifics on what the Phoenix charges for insurance.

IV. Chapter Report due to nationals
-Hagit reports that the chapter made the deadline of June 1 for filing the chapter report.
 -Felix requested copies. Hagit said they would be made available.
  
 4) NEW BUSINESS

 I. Treasurer's Report - Alex   
 a. state of our accounts  - As of end of may. Just under $3,500 in main account. Alex will deposit another $500 today.
- There is also about $500 in a Communicating Arts Credit Union. The board believes this may have been a scholarship fund that didn’t see fruition. The money will stay in the account while the board figures out details of establishing a scholarship.
-Alex will redirect financial statements to permanent address to phase out the Chapter’s PO box located downtown.
        
II.  Secretary's Report - Josh
a.  listrocket update  - Hagit and Josh received training on how to use the list rocket server.
b. The board will likely move to a Web site moderated by National’s web site because of problems with cincyspj.org.  In the meantime, a Myspace page will be set up to convey much of the same information.
c. Josh hopes to restablish an e-newsletter by the end of summer to communicate important information to chapter members. For the forseeable future, there will be no paper edition.
d. Josh will also serve as communication chair until we expand membership to have this committee filled      

III. President's Report - Hagit
a. Hagit requested a $50 reimbursement for a registration fee to a national SPJ Leadership Conference. Rinaldi moved to reimburse Hagit $50. Monica seconds. Motion carries.
b. Hagit has been organizing financials etc. into one booklet for entire board to be able to access. This included assessing years of boxes . She will compile inventory list. She is still waiting for some additional stuff from Melissa.
c. Hagit announced that per our bylaws that Melissa, Jeannine and Stephanie will need to be reelected by the board in July; Amanda, Scott, Jon, Monica and Emil are in second year and need to be reappointed in June '08
d.  Hagit said the Legal Defense Fund requested each chapter to consider donating a regional basket of goodies that showcases their part of the country. The contents of the basket are flexible and should have a value between $50 and $75. Last year, contributions from local chapters were the highlight of the auction in Chicago.
-Alex moved to allow authorize Hagit to spend up to $75 on an “I love Cincinnati” gift basket for the auction. Rinaldi seconds. Motion carries.
-Emil said he will send a list of historical items he has that might be auctionable.
 e. Hagit wants to see a program at the local level to recruit young journalists similar to National’s Gen J project to reach out to young journalists in region. See http://www.spj.org/genj.asp
-Board appointed Suzanne Murray as Gen-J chairwoman.
f.  membership drive  - Hagit challenged all board members to bring in 3 members. She reports that as of May 1 the chapter had 56 local dues-paying members. As of June 6 it had 63 members (gained 9, lost 2). As of June 18 it had 70 (gained 16, lost 2).
g. By Consensus of the board, monthly executive meetings will continue to be 11:30 a.m. on third Monday of the month at WCPO on Gilbert Avenue in Cincinnati.
h. Hagit completed a survey of our memberships and will be presenting results in the future.
i. Hagit expressed desire to have a publicity chair for the chapter. In the meantime, Josh will handle it with assistance from Stephanie Salmons, a Community Press intern.
j. Hagit said the board should look into a student mentoring program.

5) COMMITTEE REPORTS

I. Programming – We hope to have a calendar put together by the July meeting
II. Membership
III. Ohio Contest - Felix
Ohio SPJ contest banquet is Sept. 15 in Columbus.
-For the last 11 years, Cincinnati has run everything. It is taking a step back and allowing Cleveland/Columbus to take control. However, there is the issue of a bank account with almost $10,000 in it.
Felix moved that:
As of June 15, 2007, any check drawn on the Ohio SPJ awards account (National City No. 984062000) in excess of the sum of $100 must be first approved by all three boards of directors of SPJ (Cleveland, Columbus, Cincinnati).
This approval must come in the signature of the current president on a written invoice for said amount.
      as of June 15, 2007, any check drawn on the Ohio SPJ awards account (National City No. 98406A000) in excess of the sum of $1000 must be first approved by all three boards of directors of SPJ (Cleveland, Columbus, Cincinnati).
      This approval must come via a voice vote of all three boards of directors, as reflected in their monthly meeting minutes.

-Hagit will discuss the issue of which chapter (Cleveland of Columbus) will take the reins of the state conference during her meeting with the regional director Thursday.
IV. Bylaws Report – Monica said the bylaws have some confusing terminology in the aspects of how many directors are on the board and what constitutes quorum. She suggests the board define them further.

1. Monica will research national guidelines and other chapters and report back.

6) ADJOURNMENT
-1:18 p.m.